Electronic Timesheet Training (ETST)
Electronic Time Reporting & Approval System
Welcome to Payroll Training!
Below you will find several resources from the Payroll Department regarding the timeslip process. Training is focused on the Electronic Time Reporting System (ETRS), Electronic Timeslip Data System (ETDS), and Electronic Payroll Workflow System (EPWS). Recorded training and materials are available under the associated tabs.
If you are new to the District and/or new to utilizing the system as either a user or an approver, please review Acronyms & Definitions. This training resource outlines system components, commonly used terminology, and other pertinent information for users and approvers.
If you have questions, you may find the answer within the FAQ section. However, should you need further assistance, scroll to the Contact section to connect with staff members.
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Type of Timeslip Step-by-Step Overview Tutorial Video Acknowledgement/Disclaimer PDF Guide Video Link Employee Work Agreement - Certificated PDF Guide Video Link Employee Work Agreement - Classified PDF Guide Video Link ETDS Payroll Search PDF Guide Video Link ETRS From Submission to Payday PDF Guide Video Link Navigating to ETDS PDF Guide Video Link Navigating to ETRS PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Allocated Hours PDF Guide Video Link Internal Substitute PDF Guide Video Link Staff Development
Beyond AllocationPDF Guide Video Link Other Hours PDF Guide Video Link Presenter Pay PDF Guide Video Link Leave Without Pay PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Videos Allocated Hours PDF Guide Video Link Internal Substitute PDF Guide Video Link Other Hours PDF Guide Video Link Leave Without Pay PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Internal Substitute PDF Guide Video Link Allocated Hours PDF Guide Video Link Other Hours PDF Guide Video Link Leave Without Pay PDF Guide Video Link Comp+ Time PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF Guide Video Link Other Hours PDF Guide Video Link Leave Without Pay PDF Guide Video Link Comp+ Time PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF Guide Video Link Allocated Hours: Additional Days PDF Guide Video Link Allocated Hours: TOPA Days PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF Guide Video Link Incentive Cash Out PDF Guide Video Link Call Out PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF Guide Video Link Incentive Cash Out PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF Guide Video Link Incentive Cash Out PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Other Hours PDF Guide Video Link Leave Without Pay PDF Guide Video Link Comp+ Time PDF Guide Video Link Cash Out PDF Guide Video Link -
Type of Timeslip Step-by-Step Overview Tutorial Video Cash Out PDF GuideOpening in a new window Video LinkOpening in a new window Allocated Hours PDF GuideOpening in a new window Video LinkOpening in a new window -
Description Step-by-Step Overview Tutorial Video Navigating to EPWS PDF Guide Video Link Acknowledgement/Disclaimer PDF Guide Video Link EPWS Approval System PDF Guide Video Link Treeno - Payroll Timesheets Cabinet Overview PDF Guide Video Link Treeno - Master Account Table Cabinet Overview PDF Guide Video Link -
- Question: When will the Electronic Time Reporting System (ETRS) launch?
- Answer: The system will be live on December 1, 2020.
- Question: When the system launches, will I still be able to submit paper timeslips?
- Answer: Yes, you may submit a paper timeslip or a PDF timeslip via email, in addition to the ETRS.
- Question: Will I be notified when my timeslip is paid?
- Answer: Yes, you will be notified once your timeslip has been processed by the Payroll Team for payment.
- Question: Will I be notified if my timeslip is denied?
- Answer: Yes, you will be notified via email once your timeslip has been denied. The email will include a note as to why your timeslip was denied, which approver denied your timeslip, and information on how to correct your timeslip.
- Question: Can I submit a timeslip on behalf of someone else?
- Answer: With the new system, you are unable to submit a timeslip on behalf of someone else. You are only able to submit a timeslip for yourself.
- Question: How do I request changes to routing?
- Answer: If you would like to request a change to routing configurations, please fill out the Request for Approver Change form.
- Question: How is routing set-up and what is the logic for receiving timeslips to approve?
- Answer: If you would like more information on how a specific account code is set-up for routing, or if you would like to request the logic behind a specific account code, please fill out the Request for Approver Change form.
- Question: How do I enter hours for Leave without Pay? Do I enter them as negative hours/minutes?
- Answer: No, enter them as a positive as they will be converted in Payroll as a negative.
- Question: When will the Electronic Time Reporting System (ETRS) launch?